Scope of Set

The Chamber's operation as it runs today, from its own account, and the system proposed in its place. Issued in place of the firm's $999 assessment, at no charge.

Drawing Index

Short on time: Sheet S-001 is the whole set on one page. S-400 is the money now, S-500 the exchange, S-600 the longer build.

General Notes

1. Source. Sheet S-100 is the Chamber's own account (JotForm intake, June 2026) and the director's words.
2. Dues. Dues per the published schedule, tollandcountychamber.org, checked July 23, 2026.
3. Hours. Hours saved not quantified. No measurement exists. No figure is claimed.
4. Data. All Chamber and member data stays in the Chamber's accounts. Nothing moved out, sold, or shared.
5. Drafting. This set was assembled, checked and priced by the same class of system S-200 proposes.
6. Status. Prepared at no cost. What is asked in return, and what is not, is set out on Sheet S-500.

Legend

The whole set on one sheet. Everything below is drawn out in full on the sheets named at the end of each line.

Sequence of Work

The Chamber's part: the call, a yes or no, then the logins. About an hour, and no money at any point.

Plan of Operation, As Found

None of it connected. Every transfer is done by hand, by one person.

Observed Loads

Field Notes, Reported Directly

Existing Sequences

New-member outreach, today:

Dues collection, today:

Existing-Conditions Notes

1. Scope. The operation functions. This is not a defect report; it is a record of where one person's week goes.
2. Record. The tools above hold no shared record. Every question is answered from memory or looked up by hand.
3. Volume. Inbound volume is structural: members who skip email and Facebook call instead. The phone is the fallback for every channel.
4. AI in use. ChatGPT is already here, used by hand for one flyer at a time. Sheet S-200 proposes no new kind of tool, only the same help connected to the Chamber's records and running unasked.
5. Verify. Dashed items are marked for verification, not assumed. Corrections are welcome; the sheet is revised, not defended.

System Schematic, Proposed

Seven components on one foundation. A fact corrected once is corrected everywhere.

Comparison · Load L-2, the Inbound Question

The same event, twice. L-2 was named in June, raised again in July.

Design Intent

1. Order. The foundation is built first. Every later component is cheaper because it exists.
2. Commitment. Components install one at a time, each scoped in writing. No obligation to any of them, or to any order beyond B-01 first.
3. Control. The director keeps every decision. Judgment calls route to her; routine answers stop reaching her.

Schedule A · Membership Dues

Published dues schedule, tollandcountychamber.org, checked July 23, 2026.

Schedule B · Builds

The Complete Build

B-01 through B-08, priced together and built in four stages. Nothing is charged at any stage, and nothing is owed for a stage not yet started.

Each figure is the firm's floor for that component, not a list price: the shared base at $1,500 and the site at $2,500 are the lowest rates the firm quotes anywhere. They are shown so both sides know the size of what is being exchanged. Under Sheet S-500 the Chamber is charged none of it, at any stage.

Schedule Notes

1. Pricing. For an organization this size the firm's components run $500 to $2,500 each. To this Chamber, under Sheet S-500, every one is issued at no charge. A first build takes days to weeks.
2. Menu. What the firm charges elsewhere: a free 15-minute audit; a $999 written assessment; builds as above; ongoing care from $297 a month. Listed so the Chamber can see the size of the waiver, not as an offer to it.
3. Dependency. Nothing on Schedule B requires anything else, except that B-01 comes first.
4. Earning. Sheet S-600 sets out how the Chamber earns. Nothing on this sheet depends on it.

Load Calculation · Given Values

Worked Cases

Live Worksheet · What One Build Returns

Two controls. Everything below recomputes.

Calculation Notes

1. Inputs. Arithmetic on two values: new members and dues. Nothing else enters it. Nothing caps it.
2. Scope. This sheet prices the system, not any list. A list earns nothing sitting still, and every sequence today competes with L-1 to L-3 for the same hours. B-03 runs them unattended, B-06 refreshes registrations monthly, B-08 takes joins and payments.
3. Hours. Hours saved not quantified. No measurement exists. No figure is claimed. The dollars above are dues revenue only.
4. Members lost. These are new members, not net members. Nothing here subtracts the members who lapse each year, because that rate has never been measured. The Chamber's filed revenue has been flat across five years, which suggests joins and lapses are close to even today. Read every figure above as gross.
5. Cost to the Chamber. Under Sheet S-500 the build carries no charge and no monthly fee, so nothing is subtracted from these figures. What the Chamber spends is time: access, answers, and a review at each stage.

Issued at No Charge

Every figure here is the firm's lowest published rate for that work, not an estimate of worth to the Chamber. Nothing on this sheet is billed at any stage, and nothing becomes billable later. The workshop carries no rate because the firm has not sold one; it is counted at nothing rather than at a number no one has paid.

Asked in Return

Terms Notes

1. Why free. The firm is new and has no client it can name. It would rather earn one here than discount its way to one elsewhere. The Chamber gets the system; the firm gets a record it can show.
2. Staged both ways. Each stage begins when the last one is running and its return has been given. Neither side is committed past the stage in hand.
3. The Chamber's part. Access, answers, and time to review each stage. No money, ever, on any line of Schedule B.
4. If it stops. The Chamber may end this at any stage and keeps everything built, with its records and accounts. Nothing held back, nothing owed.
5. Board. Waived dues and a standing programming slot are board matters, not staff ones. This sheet is written to be handed over, not agreed at a table.

Position, As Filed

Figures per IRS Form 990, year ending September 2024, EIN 06-0719601, via ProPublica. Filings lag by up to two years and the Chamber holds better numbers than this set. Nothing here is a judgment on how it has been run.

Schedule D · Revenue Engines

What runs today, what does not, and what each could carry at this Chamber's size over about five years.

Ranges are the drafter's judgment, from what organizations this size carry. Not from the Chamber's books, not a forecast, and worth arguing with.

Growth Worksheet · What the Chamber Could Earn

Two engines start where the filing puts them. The rest are the Chamber's to set. Investment income of $5,861 completes the filed total and is not an engine.

Build Notes

1. Not a forecast. No figure on this sheet is a forecast, a projection, or a promise. Every input is set by the Chamber; the sheet only adds them up.
2. Order. Nothing on Schedule D gets built by someone already answering every call. Capacity first, engines second.
3. Sequence. D-2 is normally built first: no new product, only the time to sell and service it. D-7 comes last, and needs a 501(c)(3) alongside the entity, which is a board decision rather than a build.
4. Nearest goal. Not a million. Closing the gap in P-1.
5. Verify. The member count is unconfirmed and the filing does not separate dues from other contributions. Two questions to the Chamber, both worth answering before anyone plans against these numbers.